Corporate body

Access & Privacy Coordinator's Office

• Access & Privacy Office

• FIPPA Office

2001-

The University of Manitoba Access & Privacy Coordinator's Office was initially established as the FIPPA/PHIA Office within the Archives & Special Collections unit in 2001. The purpose of the office was to implement The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA) on behalf of the University. In 2008, the FIPPA/PHIA Office underwent administrative changes, being renamed the Access & Privacy Coordinator’s Office under the Vice-President (Administration). In 2010, the office was transferred to the newly formed Office of Fair Practices & Legal Affairs.

Winnipeg, MB

Active

The University of Manitoba Access & Privacy Coordinator's Office was initially established as the FIPPA/PHIA Office within the Archives & Special Collections unit in 2001 to implement The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA) on behalf of the University. The establishment of the Office satisfies section 2 of the Access and Privacy Regulation, which requires each government department and government agency to appoint an employee as an Access and Privacy Coordinator who is responsible for receiving application for access to records and for the day-to-day administration of the Act. This Office acts as the focal point for privacy expertise within the public body.
The Office is primarily responsible for ensuring that the University of Manitoba maintains compliance with FIPPA and PHIA by administering the legislation on behalf of the University; by implementing and sustaining a records management program for University administration according to the Acts; and by advising, educating and training employees, researchers, and students about the Acts. In 2008, the FIPPA/PHIA Office underwent administrative changes, being renamed the Access & Privacy Coordinator’s Office under the Vice-President (Administration), who acts as the Access & Privacy Officer of the University.
Some of the services the Access & Privacy Coordinator’s Office provides to the University community include:
 Responding to questions related to FIPPA or PHIA
 Developing and maintaining a records management program that promotes efficiency and accountability
 Helping the University comply with privacy legislation by providing policies and procedures
 Providing guidance for developing FIPPA and PHIA friendly forms to collect personal information
 Providing FIPPA training sessions for administrators
 Facilitating PHIA presentations for students and staff working in health-related areas
 Providing statements of purpose for University offices that need to collect personal information

PHIA Procedures; Policy 216 FIPPA and PHIA; Administrative Bulletin No. 76; FIPPA; PHIA

University of Manitoba Archives & Special Collections

Access & Privacy Coordinator's Office